Hypermotive Administration Assistant Job Specification 21-Feb-2025
Hypermotive are an innovative, industry respected and rapidly growing engineering and manufacturing business in the eMobility sector. With a reputation for excellence, we are recognised as leaders in the supply of Electric Vehicle and Fuel Cell System integration and Wiring Systems design and tier 1 manufacturing operating across multiple sectors. A highly capable, diverse, and dynamic team, we offer a fun, fast-paced working environment with a strong commercial focus. A highly capable, diverse, and dynamic team we offer a fun, fast-paced working environment with a strong commercial focus.
As a key member of the Hypermotive Operations Team the Administrative Assistant will be responsible for supporting the executive team and wider business with general business administrative tasks.
Your responsibilities will include:
• Reception Duties
• Answering the switchboard and directing calls
• Supporting other Operations functions such as:
o Accounts Payables and Purchasing teams (e.g. with scanning, processing and filing supplier invoices)
o Supporting Engineering team (e.g. with ERP data entry, processing goods receipts & shipping documents)
o Supporting HR administration (e.g. maintaining HR records)
o Supporting Commercial team (e.g. maintaining customer database)
• PA to the Chief Executive and Executive Team
o Diary management
o Organising business travel, transfers and accommodation
o Organising logistics and catering for business meetings
• Opening and re-directing post
You will work closely with all other functions within the business, and across the sites in the UK and Europe (Germany).
Education and Skills Requirements
Education:
• GCSE or equivalent in Maths and English
• 3+ years’ experience in relevant role and similar industry desirable.
Skills & Experience Required:
• Experience in an administration/office support role
• Excellent time management skills
• Excellent communication skills
• Excellent organisational skills
• Experience of diary management/PA
• Experienced in answering and directing calls
• Experienced in meet and greet of visitors
• Experience of business travel and accommodation booking
Skills preferred:
• Experience in Accounts Payable desirable
• Experience in Accounting softwares such as Sage desirable
• Experience of CRM softwares such as Capsule desirable
• Experience with HR Administration desirable
• Some knowledge of German language helpful
Personal attributes:
• Flexible attitude
• Good written and verbal communication skills
• Process-driven approach
• Team player, able to engage with customers and other industry partners
• Self-motivated with a proactive approach to work
• Adaptable and able to multi-task across several projects at one time
Hypermotive can offer:
• Engaging, varied and challenging work across a range of sectors
• Competitive rates of pay and generous holidays
• Highly flexible working arrangements – We offer flexible working within core business hours and hybrid working for appropriate roles
• Pension scheme
• Healthcare scheme
• A culture which recognises contribution and encourages innovation and creativity
• Strong industry knowledge, expertise and a reputation for excellence
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